Folders, drafts, and Trash
File scenarios, clean up drafts in bulk, and restore deleted work.
On this page
Open Scenarios to organize the library with folders and the Available, Drafts, Closed, and Trash views. Use Grid or List for the directory; the same search, filters and actions work in either layout. Your role determines the actions and views available to you.
File scenarios in folders
Each scenario can belong to one folder or remain Unfiled. Folders organize the library for everyone in the workspace. Any folder can contain private scenarios and scenarios shared with the workspace. A folder name is an organizing label, not information supplied to the AI conversation.
Existing folders keep their names and contents, including folders that already share a name. Rename them to make them easier to distinguish. New folders must have different names within the same location.
In Available, Drafts and Closed, each location shows its subfolders followed by the scenarios filed directly there. At All scenarios, the scenarios are Unfiled. Grid shows folder tiles; List shows folder rows before scenario rows. Use the breadcrumb to return to a parent folder or All scenarios. Trash shows deleted scenarios across folders without folder tiles or rows.
Inside a folder, its name appears once in the breadcrumb. Cards and list rows omit the repeated location. When a root search finds scenarios across folders, their folder labels remain visible so you can tell them apart.
Recently edited sorts folders by their latest change, just as it does scenarios. In List, folders also show Last edited. A folder’s date includes its own changes, subfolder changes, and edits to scenarios you can access inside it across all views. Empty folders use their own last change. A–Z keeps alphabetical ordering.
While a folder loads, the current directory stays visible with a loading indicator. If it cannot load, choose Try again; an empty-folder message appears only after the folder has loaded.
If a folder contains scenarios but none in the selected view, choose another view. Use Create scenario to start a private scenario in the current folder, or move an existing scenario here from All scenarios.
Named-folder counts include scenarios filed directly there that you can access across Available, Drafts, Closed and Trash. Subfolders keep their own contents and counts. Search and the selected view can therefore show fewer scenarios than a folder's count. Search from the root looks across folders; search inside a folder stays within it.
Folder names and organization are shared. Workspace members can create, rename, move, and delete folders. Moving or renaming a folder changes its location for everyone. Each scenario keeps its own access: a private scenario stays visible only to its owner, including when an admin opens the same folder. Counts include only scenarios you can access. Your existing scenario permissions determine which scenarios you can move, edit, or assign.
Use Move to folder in a scenario's actions, or select its folder label on the scenario page. Search for a folder, then select its row; parent paths distinguish folders with the same name. Choose Unfiled to return a scenario to the root. Choose Move scenario to confirm. The new location applies to everyone who can access the scenario. Moving never changes privacy, publishes training, or rewrites a scoring standard. Private and workspace scenarios can be moved together into the same folder.
To create a destination from the picker, select its parent and choose New folder. Enter a name in the next step; the parent location appears below the heading. Back to folders returns without creating anything. After creation, the picker selects the new folder. Choose Move scenario to finish filing.
Choose New folder to create a folder in your current location. The dialog shows Location before you enter its name. There is no folder access setting to choose; all folders use the same shared organization.
Right-click a folder tile or row to open Rename, Move to folder, and Delete folder. On a phone, touch and hold the folder. With a keyboard, focus its link and press Menu or Shift+F10. These actions appear only for folders you can manage. You can also use Manage, where full paths distinguish folders with the same name and Create in selects a parent for a new folder.
Choose Rename from the folder’s menu, or use its pencil button in Manage. The Rename folder dialog opens with the current Folder name selected. Type the new name and choose Save to update the shared name and close the dialog. Cancel keeps the existing name. If the name is already used in that location, choose another; if someone changed the folder first, refresh and try again.
Deleting a folder asks you to confirm that it and every subfolder will be removed. Choose Cancel to keep the folder. After confirmation, scenarios anywhere in that branch, including those in Trash, become Unfiled; their content and access are kept, and no scenarios are moved to Trash by deleting a folder.
When you create with a folder selected, the new private scenario uses that folder. From All scenarios, a new scenario starts Unfiled. Sharing, publishing training, or making a scenario private keeps its folder automatically. To change the location, use Move to folder in the library. Filing never changes who can access it.
Use background actions
Right-click empty space in the library to open its actions. On a phone, touch and hold empty space. With a keyboard, focus Scenario library background, then press Menu or Shift+F10.
- New scenario opens the same studio as Create scenario in the toolbar. Opening New creates nothing; sending the first accepted request creates a private scenario in the current folder, or Unfiled at All scenarios.
- New folder opens the same folder dialog as the directory action and creates inside the current location. Check Location in the dialog before creating it.
- Select all on this page enters selection mode and checks the current page's scenarios that you can manage. It excludes folders and the larger assigned section, and is unavailable when there are no selectable scenarios or the view is loading.
- Refresh reloads the current view. It is unavailable while that view is already loading.
You can also create a folder with the directory's New folder action or enter selection mode with Select in the toolbar. A normal click on empty space does not open a menu or create anything. Cards, folder links and search fields keep their own interactions.
Drag scenarios into folders
With a mouse or trackpad, drag a scenario card or row you can manage onto a folder tile or row. Inside a folder, drop onto a parent in the breadcrumb to file it there, or onto All scenarios to return it to the unfiled root. Available, Drafts and Closed support filing when you have permission. Trash scenarios must be restored before filing.
To move a group, choose Select, check scenarios you can manage, then drag one of the selected items. This moves the current page's selection together, including private and workspace scenarios in the same batch. Dragging an item outside that selection moves only that item.
For touch or keyboard use, open the scenario's context menu and choose Move to folder. Touch and hold a card or row; with a keyboard, focus its link or title and press Menu or Shift+F10. Choose Unfiled in that picker to return a scenario to the root. The same picker is available from the folder label on the scenario page. Filing through either path keeps the scenario's access, conversation, generation and published requirements unchanged. A scenario filed from the root leaves the unfiled results; open its destination folder to find it.
Move folders
With a mouse or trackpad, drag a folder tile or row onto another folder to place it inside. To move it up, drop it onto an ancestor in the breadcrumb, or onto All scenarios to move it to the root. The destination highlights before you release. The folder keeps all its subfolders and scenarios.
Workspace members can move folders. Moving a folder changes the shared organization and keeps each scenario's access unchanged. A folder cannot move into itself, one of its own subfolders, or its current location. A destination with another folder of the same name requires a different name or location.
For keyboard or touch use, open the folder's context menu and choose Move to folder: right-click it, touch and hold it, or focus its link and press Menu or Shift+F10. In Move folder, select a destination or All scenarios, then choose Move folder. Paths distinguish folders with the same name; the folder and its descendants are excluded from the choices. Cancel leaves it where it was.
If the move fails, the folder stays visible and an error explains the next step. Refresh before trying again if another change made the folder out of date. Press Escape before releasing a drag to cancel it.
Clean up several drafts
Open Drafts, enter a folder if needed, and choose Select. The selection bar starts at zero; check scenarios to enable the available actions. Select all on this page selects only the current page's scenarios. Folder entries and the larger assigned section are outside this selection. Use Move to… to file the selection or Delete to move it to Trash. Cancel exits selection mode. Changing the view, folder, filters, or page clears the selection.
Unnamed drafts appear as Untitled scenario in Grid and List. In List, Created by helps distinguish authors; You identifies your own scenarios. Open a draft to review it before moving or deleting it.
In Grid, a checkbox replaces each selectable scenario’s thumbnail while its title stays in place. Canceling selection restores the artwork.
Right-click an individual card or row, or touch and hold it on a phone, to open its actions. With a keyboard, focus the card link or row title and press Menu or Shift+F10. The scenario page and editor also have an Actions button. A bulk action rechecks every selected scenario; a stale revision or changed permission prevents a partial update. Refresh the view and select again if asked.
Delete a scenario
Choose Delete scenario from its card, row, scenario page, or editor. Unused drafts move straight to Trash. Scenarios with practice history or active assignments show one confirmation explaining the effect on existing training.
Deleting stops new practice and assignment access and cancels pending generation and calls that have not started. Calls already active may finish. Existing results, certificates, recordings and assignment history retain their normal access and retention rules.
After deletion, Undo is available for ten seconds. You can also restore later from Trash. Trashing is recoverable and does not permanently erase historical evidence.
Restore from Trash
Open Trash and choose Restore from a scenario's actions, or select several rows and restore them together. Restore keeps the previous privacy and Closed status. It does not restart cancelled generation or restore a deleted folder. A scenario whose folder was deleted returns Unfiled.
If another person changed a scenario after your view loaded, refresh before restoring it. An old Undo action cannot undo a newer deletion. Trash does not expire automatically in this release.
The private Getting started example moves here automatically after onboarding. It is read-only and has no Restore action; its practice and certificate remain available in Progress and Certificates.
Next: Create or refine a scenario or find available practice.